Adoption and compliance register
In this document, “Bina”, “the Company”, “we”, “us” and “our” mean Bina Pathways Ltd (company number 16667031).
BINA PATHWAYS LTD | BP-REG-2026-10-30-v1 | 30 October 2026
This register distinguishes corrected document wording from the facts and evidence needed to operate it. The authorised pay basis is £12.76 basic plus 12.07 percent eligible holiday pay, approximately £14.30 combined. The employee model, Friday payday, three-month probation and bank-holiday time-and-a-half are aligned across the revised masters. No signature, appointment, insurance, clearance, live-system test or client acceptance is created by preparing this pack.
1 Controlled document register
| Code | Document and status |
|---|---|
| BP-ZH-2026-10-30-v6 | 02_PAYE_Temporary_Worker_Terms zero-hours employee master replacing the earlier contract-for-services draft for this cohort |
| BP-CLIENT-2026-10-30-v2 | 01_Client_Terms_of_Business with care and education scope and completed-standard commercial proposal |
| BP-HB-2026-10-30-v4 | 04_Agency_Policies_and_Procedures full 24-section staff handbook |
| BP-KID-2026-10-30-v4 | 03_Key_Information_Document separate PAYE information with net-pay illustration |
| BP-FORMS-2026-10-30-v1 | 05_Assignment_and_Operational_Forms assignment fee checks incident HR and data records |
| BP-GOV-2026-10-30-v1 | 06_Company_Governance_and_Information_Management control procedures retention and founder agreement schedule |
| BP-PN-2026-10-30-v1 | 07_Staff_and_Customer_Privacy_Notices service-specific notices and browser-storage standard |
| BP-ACADEMY-2026-10-30-v1 | 08_Academy_Purchasing_Terms consumer and organisation terms with order forms |
| BP-REG-2026-10-30-v1 | 09_Adoption_and_Compliance_Register adoption facts sources and acceptance checks |
The sample signed-staff-contract export and earlier all-Word preview remain historical examples. They must not be issued as current terms or treated as a real employee signature. Use the revised employee master and retain original signed versions and audit trails. A source or document revision does not silently vary existing staff agreements or erase historical learner records.
2 Adoption and responsibility record
| Matter | Actual approval or evidence to enter |
|---|---|
| Directors adopting scope and policies | Wisdom Akpoturu and Precious Ezurike record decision date and valid approval method __________________ |
| Competent safeguarding lead and deputy with availability | Not yet verified __________________ |
| Named duty cover backup and actual out of hours service | Not yet verified __________________ |
| Uninvolved alternative and external reviewer arrangement | Not yet verified __________________ |
| Data contact and competence | Management route admin@binapathways.co.uk specific responsible person and review arrangements __________________ |
| Payroll agent HMRC setup pension provider and employer duty evidence | Not yet verified __________________ |
| Insurance scope exclusions limits expiry and registration assessment | Not yet verified __________________ |
| Banking authority independent verification and credit limits | Not yet verified __________________ |
| Actual hosting processors locations transfer safeguards and backup cycle | Not yet verified __________________ |
| Publication date policy access route and next review | Enter adoption date next annual review and early triggers __________________ |
Do not confirm an affected assignment until essential clearance, competent cover, relevant insurance and safe host arrangements are verified. Urgent protection always goes directly to emergency or safeguarding authorities if an internal contact cannot respond. Local authority contacts are location-specific and must be checked on each safety card.
3 Review issues and closure evidence
| Review issue | Written correction and remaining acceptance |
|---|---|
| Conflicting employee and worker terms | Employee master aligned across pay notice probation and continuity; complete personal particulars and use the proper change process for existing staff |
| Incorrect or unclear pay | Authorised £12.76 basic and 12.07 percent eligible holiday; validate actual payroll rounding role overrides and higher entitlements |
| Gross-only KID and missing regulator contacts | Two-page PAYE master includes FWA contacts and a net example with explicit assumptions; issue before agreement and retain receipt |
| Training DBS and deductions | Actual-cost schedule paid required work time and legal checks; enter provider and actual fee before any individual charge |
| Cancellation inconsistency | Four-hour-or-booked-hours minimum retained from the earlier proposal for new qualifying employee assignments; approve adoption and verify booking and payroll application |
| Short policy summaries and incomplete HR procedures | Full 24-section handbook supplied; connect the complete issued version and record access questions and receipt |
| Safeguarding and allegations | Full pathways and records written; name competent leads verify local routes and test out-of-hours cover |
| School supply | KCSIE annex checks and assurance record written; verify the actual role file and school receipt before supply |
| Client schedules liability and VAT | Consistent new-client proposal with loss mitigation and scope limits; complete client rate tax insurance and any negotiated liability decision before signing |
| Privacy retention and security | Full notices category schedule sensitive-data policy and response forms written; verify actual suppliers technical settings and access |
| Governance finance and company contracts | Authority banking cash insurance calendar and founder agreement schedule written; complete real appointments ownership facts and evidence |
| Academy purchasing | Consumer and employer terms plus orders cancellation and immediate-supply record written; confirm actual prices seats access renewal tax and working checkout before paid sales |
| Software and operational claims | Content corrections and source package prepared separately; live release needs authoritative source comparison actual deployment and controlled evidence |
4 Release and staff issue sequence
1. Record valid adoption, competent owners, contacts, insurance, payroll and service scope. Resolve each essential fact in the responsibility record.
2. Complete employee particulars, current KID, actual lawful Charges Schedule if any, privacy notice and job description. Supply the KID before agreeing terms and keep the issued documents and receipt.
3. Provide full policies in an accessible secure route, allow questions and retain the exact version acknowledged. An old summary tick does not become acknowledgement of new content automatically.
4. Complete the client's terms, rate card, insurance review and care or education annex. Before each accepted shift supply actual duties, risks, contacts, hours, break cover and cancellation arrangements.
5. Test controlled normal pay, bank-holiday pay, interrupted breaks, training, sickness, cancellation, missing approval, rights clock, privacy access and restore scenarios. Record actual evidence in the forms. A written expected result is not a pass.
6. Release only the verified document and software versions, preserve rollback and historic agreements, and communicate changes through the applicable process. Do not bulk-delete staff learning attempts certificates or original signatures.
5 Current official source register
Sources were checked on 30 October 2026. Use the current authority version for the actual activity. Changes to law guidance or technology trigger an earlier review than the annual date.
Companies House company 16667031
Minimum wage rates
Holiday entitlement and pay reform guidance
SSP employer entitlement
Agency worker information and engagement documents
KID guidance and current Fair Work Agency PAYE annex
Employment business conduct and fees
Agency worker rights
Acas discipline and grievance Code
Current and upcoming employment law changes
Keeping children safe in education 2026
HMRC employer rates 2026 to 2027 used for the illustrative BR example
Prescribed right to work evidence
Whistleblowing rights
Privacy information requirements
Digital content cancellation rules
Online selling consumer information
HMRC healthcare and staff supply VAT guidance
Liverpool child safeguarding current referral route
Liverpool adult safeguarding and professional route
Current changes include revised SSP and relevant day-one leave rights, holiday-record requirements and harassment changes identified by Acas for 30 October 2026. Leave and statutory-pay eligibility remain separate. Future guaranteed-hours or statutory cancellation reforms are applied only when commenced and applicable. The BR illustration is a transparent example, not an employee's assigned tax code or a substitute for compliant payroll software.