LEARNING · EVIDENCE · PRIVACY

Your learning has a history.

Keep past evidence clear, check what needs refreshing, and review personal information for as long as it is needed.

Checking your Academy access…

Training retention register

Learning history, assessment attempts, signed acknowledgements, practical competence and financial records require a documented necessity review. Expiry alone does not authorise deletion.

Record	Status	Review date	Hold

Record a decision

Record

Actual decision / relevant transaction dateNext necessity review / hold review dateCompany financial-year endFor payment orders: six years after the relevant year end is the minimum review point.Reason and evidence reference

I checked necessity, current work/learning, safeguarding matters, legal claims and linked financial records.I authorise disposal of this closed, unused Academy account after six calendar months, if it remains eligible and unheld.

Account access

Closing an inactive public learner account revokes Academy sessions and tokens. Historical training stays retained. Active assignments, paid access, organisation membership and open privacy matters must be resolved first. Shared staff/management account access remains managed through Recruitment and Management Hub.

Recovery and monitoring

Managed Academy recovery copies expire after 30 days unless held. Preserve the current independent retention ledger and mirror during a restore. Decisions and holds are reapplied before the restored Academy opens.

Recent decisions

Your learning has a history.

Your training evidence

Training retention register

Record a decision

Recovery and monitoring